Each Regular Council Meeting and Committee of the Whole Meeting shall be held in the Council Chambers at the Municipal Office, except as otherwise provided for in this By-Law, and shall be held in accordance with the Meeting Schedule of Council and the Committee of the Whole as prepared by the Clerk. Committee of the Whole shall take place on the first Monday of every month, Council meetings shall take place on the second and third Monday of each month, unless a meeting falls on a Statutory Holiday, in such case it will be on a Wednesday. Except for the Statutory Holiday "Family Day" in which the meeting will be held on the Tuesday following at 7:00 p.m. Committee of the Whole and Council meetings will be held at 7:00 p.m.
During the months of January, February and March, Committee of the Whole Meetings will being at 9:00 a.m.
The by-law governing the proceedings of Council, the conduct of its members and the calling of meetings is the Procedural by-law (currently number 2016-70).
All regular meetings are open to the public and you are invited to attend.
Individuals who submit letters and other information to Council and its advisory bodies should be aware that any personal information contained within their communications may become part of the public record and may be made available through the agenda process which includes publication on the Township's website.
Delegation to Council
Members of the public who wish to make presentations to Council on their own behalf or on behalf of an organization, are called delegations to Council. Before even making a presentation to Council we suggest that you discuss your concerns with a member of township staff. If your concerns cannot be addressed in this manner, township staff can advise you of the next step to resolving the issue.
If you wish to present information or make a request of Council, complete the following Delegation Request form. The Clerk will review and provide a meeting date and time if the request adheres to the provisions in the Procedural By-Law. A written submission is required that will clearly state the material the delegation will be presenting to Council. Please note that the purpose of a delegation is to provide information to Council. They will provide you with a response at a later date. Each delegation is allotted 10 minutes to speak with Council. Once heard, a delegation will not be heard again on substantially the same material for six months. If your material is urgent in manner, Council may allow the delegation to proceed even if the proper notification process is not carried out.
Local Government in Ontario must be transparent and accountable. To this end the Province has set rules for a Council, local board or a committee to go into a closed meeting. These rules are found in section 239 of the Municipal Act, 2001 as amended and must be strictly adhered to. Council will pass a resolution prior to entering closed session that will state the general nature for the closed session. The purpose of the closed session is for council to receive information or give direction on certain issues. If you have concerns regarding a closed session please contact the Clerk at 519-395-3735. If you have further concern regarding a Closed Meeting please visit www.ombudsman.on.ca or call 1-800-263-1830.
Please visit the Municipal Calendar for specific meeting information.